Last Updated: 10/25/2018
(1) the personal information we collect and how we collect it;
(2) how we use and disclose the personal information;
(3) how we protect your personal information;
(4) our practices regarding the information of children;
(5) third party data practices;
(6) how you can access and change the personal information we store about you; and
(7) how you can contact us with any questions or concerns.
The following are the types of information we collect:
Information you give us: We receive the personal information you provide to us when you use the Site such as your answers to any questions you provide. If you provide information directly to us in other ways, such as by sending us an email, we may retain that information and add it with the other information we have collected from you. We may also collect personal information that is necessary for our legitimate interests, which will be disclosed to you at the time of collection. We will use this information for the purposes of which it was collected. We collect information from you, such as your first and last name, e-mail, billing and mailing addresses, phone number, and password when you create an account to log in to our network. When you use our Service you may upload photos and associated metadata, expense and inventory data, and portfolio information (which may include a biography, description of work, details of the prints, etc.). This includes expense data you email us, upload directly, or enter by hand. You may also track activities such as submissions to juried events, or similar events. If you add any key words or tags (which are not your personal information and which we are free to use or share in our discretion) to your photos, we will collect those. If you are accessing the Service through a student or academic account or relationship, we may collect information about your academic status. We also retain information that you post or store through your account and/or on our website, including without limitation any messages you send or post, and your interests and preferences. If you exchange any messages through our site, we may store those as well. If you purchase anything through our site, we (or our third party partners) may collect your credit card or payment information. When you post messages on the message boards or forums of our website or on our blog (if applicable), the information contained in your posting will be stored on our servers and other users will be able to see it. If you choose to post photos, tags, and/or portfolio information on the Site, others will be able to see it if you choose to make those images and portfolio information public. You may choose not to provide all or a portion of this information, however creating an account is a prerequisite for using the full functions of the Site.
Information from third parties: We may receive personal information about you from other sources, such as our business partners or from individuals who refer you to us. We may also receive information about you from third parties, including marketers and advertisers. If you are a student using a student account, we may receive information about you from your academic institution. We may add this information to other information we collect from you.
Automatically collected information: We may receive and store certain types of information from you each time you use the Site or Service. For example we may automatically log your browser type, language preference, the date and time of your visit to the Site, your time zone, your Internet Protocol (IP) address, and the website you visited before our Site. In addition, we may receive and store information about your use of the Site and Service, including, for example, the pages you visited, the length of your session, , and the applications you downloaded. We may also receive and store information about the device you used to access the Site and Service, including, for example, the device’s make, the device’s model, the device’s operating system, your carrier, and any mobile applications through which you interact with the Site and Services. The technologies we use for this automatic data collection may include:
Web Beacons. Web beacons are electronic images that may be used on our Site or in our emails. We use web beacons to deliver cookies, count visits, understand usage and campaign effectiveness and to tell if an email has been opened and acted upon.
Other. We may also use clear gifs or other data files or identifiers to collect information for statistical purposes and to improve and develop the Service we provide. Clear gifs are tiny graphics with a unique identifier, similar in function to cookies. In contrast to cookies, which are placed on a hard drive, clear gifs are embedded invisibly on web pages. We use Google Tag manager to cache images on your device for faster loading speeds. We also use Google and Facebook conversion pixels to gain visibility into the success of our advertising
We also may use these technologies to collect information about your online activities over time and across third-party websites or other online services (behavioral tracking). We do not respond to browser-based “do not track” signals. Some third party sites who push content to our Site may keep track of your browsing activities over time and across different websites when they serve you content, which enables them to tailor what they present to you.
Social Information: The Site may offer you the ability to share your personal information through a social networking site (e.g., Facebook, Twitter, LinkedIn), using such site’s integrated tools (e.g., Facebook “Like” button, or Twitter “Tweet” button). The use of such integrated tools enables you to share personal information about yourself with other individuals or the public, depending on the settings that you have established with such social networking site. Additionally, by making personal information available on the website, you “opt in” to allow PhotoWorkflo to provide such personal information to a social networking site without your further consent. For more information about the purpose and scope of data collection and use in connection with such social networking site or a site’s integrated tools, please visit the privacy policies of the entities that provide these social networking sites.
USING AND DISCLOSING INFORMATION
To operate and improve our Site and Services;
To confirm that you are an actual person and not a bot;
To facilitate the creation of and secure your account on our network and identify you as a user in our system;
To respond to any questions or concerns that you may have;
To send you marketing, promotional communications, upgrades and special offers from us related to our services and those of third party companies;
For market research, analytical purposes, project planning, and product development;
For troubleshooting problems, detecting and protecting against errors, fraud, or other criminal activity;
To better understand your needs and provide you with more personalized Services;
To fulfil other legitimate purposes permitted by applicable law;
To third-party contractors that provide services to us and are contractually bound to safeguard your personal information (i.e., website hosting providers, payment processors, log monitoring analysts, forensic data scientists, user data analysts, marketing assistants, and other service providers for legitimate purposes permitted by applicable law;
To our wholly-owned companies and affiliates (including without limitation any affiliated non-profit organizations, which may be outside the United States;
To third parties in connection with any merger, acquisition, reorganization, change in capital structure or sale of all or part of the business or makes a sale or transfer of assets of PhotoWorkflo;
To other third parties designated by you with your express consent;
To third party academic institutions with whom you are affiliated, if you have signed up under a student account;
When we have a good faith belief that disclosure is necessary to comply with law, protect or defend our rights or the rights of other users of our Site or products or Services, or act in an emergency to protect someone’s safety; or
Otherwise with your express consent.
We may create non-personally identifying anonymous or aggregate data from the information we collect and information provided by third parties. We may use that anonymous or aggregate data for our own purposes or disclose it to third parties in our own discretion.
PROTECTING YOUR INFORMATION
We take reasonable steps to help protect your personal information in an effort designed to prevent loss, misuse, unauthorized access, disclosure, alteration and destruction. We follow reasonable standards to protect the personal information submitted to us, both during transmission and once we receive it. However, no method of transmission over the Internet, or method of electronic storage is 100% secure. ACCORDINGLY, WE CANNOT AND DO NOT GUARANTEE THAT YOUR INFORMATION IS COMPLETELY SECURE AND SAFE FROM SUCH RISKS OR THAT IT WILL BE SECURE TRANSMITTED OVER THE INTERNET. FOR THE AVOIDANCE OF DOUBT, WE EXPRESSLY DISCLAIM ANY REPRESENTATION OR WARRANTY, WHETHER EXPRESS OR IMPLIED, WITH RESPECT TO ENSURING, GUARANTEEING OR OTHERWISE OFFERING ANY DEFINITIVE PROMISE OF SECURITY IN CONNECTION WITH YOUR INFORMATION. Please contact us if you have any questions about security of our Site.
PROCEDURES REGARDING CHILDREN
Our Site and Service is not intended for children under 18 years of age. No one under age 18 may provide any information to us using the Site or Service. We do not knowingly collect personal information from children under 18. If you are under 18, do not use or provide any information on this Site or Service. If we learn we have collected or received personal information from a child under 13 without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under 13, please contact us at 303-834-7079.
Advertising agencies, advertising networks, and other companies who may place advertisements on our Site may use their own cookies, pixel tags, web beacons, web bugs and other technology to collect information about you. We do not control these companies’ use of such technology and we have no responsibility for the use of such technology by these companies to gather information about you.
HOW TO REVIEW, MODIFY OR DELETE YOUR INFORMATION
We want to communicate with you only if you want to hear from us. If you prefer not to receive information from us or would like to update or change your personal information or preferences, follow the instructions below to review, modify or delete your personal information.
· To modify the information you have provided during registration, please login and update your personal settings on the Site.
· To unsubscribe from a promotional email, please follow the instructions in any email you receive. If you decide not to receive promotional emails, we may still send you transactional communications, such as those about your account, to fulfill orders you have made, to ask you to rate a product you purchased, or event you attended.
· If you have submitted information through the Site, and you would like to review, request changes or have that information deleted from our databases, please contact us by sending a letter to our Privacy Compliance Officer at PhotoWorkflo, LLC,. 1499 West 120th Avenue #110, Westminster, CO 80234
If you request your registration information be deleted or if you unsubscribe from communications, we may need to retain certain information for recordkeeping purposes, as required under applicable legal obligations, or to complete any transactions that you began prior to requesting such change or access. Notwithstanding the prior two sentences, if the laws in your state provide you with additional protections, or require us to comply with more stringent obligations to provide you with, remove, or correct your personally identifiable information, we will comply with such legal requirements.
When updating or deleting your personal information, we may ask you to verify your identity before we can act on your request. We will comply with your request as soon as reasonably practicable and in accordance with applicable.
Our Site offers publicly accessible community services such as blogs and forums, as well as places to post your work and a description of your work. You should be aware that any information you provide in these areas may be read, collected, and used by others who access them. Your posts may remain even after you cancel your account.
RETENTION OF PERSONAL INFORMATION
PhotoWorkflo retains your personal information:
· For so long as your account is active or as needed to provide you with Services or to fulfill our contractual obligations;
· As necessary to comply with our legal obligations, resolve disputes, and enforce our agreements; and
· For so long as is necessary for the purposes for which we collected such personal information.
QUESTIONS AND FEEDBACK
We welcome your questions, comments, and concerns about privacy. Please contact us by email at “firstname.lastname@example.org. If PhotoWorkflo needs, or is required, to contact you concerning any event that involves information about you, we may do so by email, telephone, or mail.
If you have a data privacy complaint, please contact us by at Privacy Compliance Officer at 303-834-7079. We are committed to working with you to obtain a fair resolution of any privacy concern.
EUROPEAN ECONOMIC AREA VISITORS
PhotoWorkflo is based, and this Site is hosted, in the United States of America. If you are from a country outside of the United States of America with laws governing data collection, use, and disclosure that may differ from U.S. law and you provide personal information to us, please note that any personal information that you provide to us may be transferred to the United States of America. By providing your personal information, you hereby specifically and expressly consent to such transfer and processing and the collection, use, and disclosure set forth herein. Where we transfer your personal information from the EEA to recipients located outside the EEA who are not in a jurisdiction that has been formally designated by the European Commission as providing an adequate level of protection to receive personal information, we do so on the basis of standard contractual clauses. You may request a copy of the relevant standard contractual clauses by emailing us at 1499 West 120th Avenue #110, Westminster, CO 80234.